A school ERP (enterprise resource planning system) puts learners, assessment, fees, staff and parent communication into one system, so the bursar, class teachers, the head and parents all work from the same records. Kenya now has several capable options. This guide sets out what to look for, then compares Anademy ERP with established alternatives, so you can choose what fits your school's size and budget.
Our pick for schools that want a system shaped around how they already work is Anademy ERP. It is rolled out module by module, so a 150-learner school does not pay for 20 modules it will never open.
About the name: Anademy = Ananke + Academy. It is the family of school systems made by Ananke Digital, a Kenyan software team. Each Anademy tool is set up for the individual school on order.
What Anademy ERP does
- Learner register and admissions, with one record per learner used across every module
- CBC assessment by learning area, strand and sub-strand using EE, ME, AE and BE, with SBA records for junior school
- Fee structures per grade and term, extras and bursaries, with M-Pesa Paybill reconciliation by admission number
- Staff files with TSC numbers, leave and TPAD records
- SMS and email notices, plus a parent portal for results and statements
- Full data export to Excel or CSV at any time: your data stays yours
The options compared
Our order reflects how well each option fits a typical Kenyan private CBC school wanting a tailored set-up. Every alternative listed is a real product. Descriptions summarise each vendor's own published information as of 2026; check current features and prices with the vendor.
- Anademy ERP (our pick)Built to order around your school's workflow by Ananke Digital, with full data export. Book a demo to see it set up for your school.
- ZerakiA Kenyan edtech company widely used by secondary schools, best known for exam analytics, with finance and learning products alongside.
- smartShule SystemsA CBC-focused platform advertising 21 modules, including M-Pesa STK Push, reconciliation, timetabling and analytics.
- ShuleOneA single platform with 11 office modules (registration, academics, finance, HR, transport and more), a parent app and WhatsApp access. Published pricing starts from KES 36,000 a year.
- Elimu.keA school management ERP covering fees and invoicing with M-Pesa and bank integration, a student information system and parent communication.
How to choose
- Under about 150 learners, templates and a fee tracker may be enough. Start smaller.
- Ask every vendor for a two-week trial with your own data for one class.
- Insist on full data export and a data processing agreement under the Data Protection Act, 2019.
- Compare the total three-year cost: setup, training, SMS and hosting.
Questions schools ask
How long does an Anademy ERP rollout take?
Fees and the learner register can usually go live first, within weeks. Assessment and the parent portal follow once staff are comfortable. Timelines are agreed per school.
Can we move from another system?
Yes. Export your learners and balances to Excel and they can be imported. Ask your current vendor for a full export before you cancel.
More for school owners: School Owners hub · all Anademy systems.