A private school must employ TSC-registered teachers, a condition of registration under section 50 of the Basic Education Act. It also has to keep staff files, manage leave and track appraisal. TSC's Teacher Performance Appraisal and Development (TPAD) process applies to teachers in public schools, and many private schools use a similar appraisal cycle. Here is how HR tools compare, and why Anademy Staff is our pick for private schools.
About the name: Anademy = Ananke + Academy. It is the family of school systems made by Ananke Digital, a Kenyan software team. Each Anademy tool is set up for the individual school on order.
What Anademy Staff does
- Staff files with TSC numbers, certificates and contract dates
- Leave requests and approvals, with balances
- A termly appraisal cycle modelled on TPAD: targets, lesson observation and evidence
- A professional development (CPD) log
- Payroll export with statutory deductions (NSSF, SHIF, housing levy)
- Expiry alerts for contracts and documents
Book a demo of Anademy Staff →
The options compared
Our order reflects how well each option fits a typical Kenyan private CBC school wanting a tailored set-up. Every alternative listed is a real product. Descriptions summarise each vendor's own published information as of 2026; check current features and prices with the vendor.
- Anademy Staff (our pick)Built to order around your school's workflow by Ananke Digital, with full data export. Book a demo to see it set up for your school.
- ShuleOneIts HR and payroll module covers employees, payroll, statutory returns, leave, loans and welfare.
- smartShule SystemsAdvertises payroll among its modules.
- General HR and payroll softwareLocal payroll products handle statutory deductions well, but are not built around teacher appraisal.
- TSC TPAD portalFor TSC-employed teachers. Private schools usually run their own appraisal.
How to choose
- Check that statutory rates update when the law changes.
- Ask how staff data is protected and who can see salaries.
- Make sure teachers can upload appraisal evidence from a phone.
Questions schools ask
Is Anademy Staff the official TSC TPAD system?
No. It is a school's internal HR and appraisal tool modelled on the same cycle. TSC teachers still use the TSC system.
Does it run payroll?
It prepares payroll with deductions for export. Payments still go through your bank.
More for school owners: School Owners hub · all Anademy systems.