Not every school needs software. Under about 150 learners, a set of well-built spreadsheets plus printable forms often does the job at a fraction of the cost. The trick is templates built for Kenyan schools: CBC levels, M-Pesa references and statutory payroll deductions. Here is how the options compare, and why Anademy Templates is our pick for small and new schools.
About the name: Anademy = Ananke + Academy. It is the family of school systems made by Ananke Digital, a Kenyan software team. Each Anademy tool is set up for the individual school on order.
What Anademy Templates does
- Fee tracker with Paybill statement import and an arrears list
- Annual budget and cash-flow by term
- Payroll sheet with NSSF, SHIF and housing levy calculations (rates checked each January)
- Enrolment forecast and break-even calculator
- Class timetable grid and a store register
- Printables: CBC report cards, SBA rubrics, pre-primary observation sheets, admission forms, privacy notice and photo consent
Book a demo of Anademy Templates →
The options compared
Our order reflects how well each option fits a typical Kenyan private CBC school wanting a tailored set-up. Every alternative listed is a real product. Descriptions summarise each vendor's own published information as of 2026; check current features and prices with the vendor.
- Anademy Templates (our pick)Built to order around your school's workflow by Ananke Digital, with full data export. Book a demo to see it set up for your school.
- Free templates onlinePlenty exist, but many use 8-4-4 grades or foreign tax rules. Check before use.
- Teacher-made resourcesReport card and rubric templates are often shared by teachers. Quality varies.
- School ERPsReplace spreadsheets entirely, at a higher cost. Worth it once several staff need the same data.
- Build your ownPossible with Excel skills, but time-consuming to get right.
How to choose
- Check that CBC levels and grades match current guidance.
- Lock formula cells so staff cannot break them.
- Keep one master copy in a school-owned cloud account.
Questions schools ask
Can we upgrade later?
Yes. Data in Anademy Templates is laid out to import into Anademy Fees or ERP later.
Are the templates editable?
Yes. Add your logo, fee items and grades.
More for school owners: School Owners hub · all Anademy systems.